Privacy Policy

1. Introduction

Welcome to Oklahomey. We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our flat fee MLS listing service and website.

By using Oklahomey's services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.

3. Information We Collect

3.1 Personal Information

When you use our services, we may collect the following personal information:

• Name and contact information (email address, phone number, mailing address)
• Account credentials (username, password)
• Payment information (credit card details, billing address)
• Property information (address, details, photos, descriptions)
• Communication preferences
• Transaction history and service usage data
• Electronic signatures and signed documents
• Disclosure forms and legal documents

3.2 Automatically Collected Information

When you visit our website, we automatically collect certain information about your device and browsing activity:

• IP address and browser type
• Device information and operating system
• Pages visited and time spent on our site
• Referring website addresses
• Cookies and similar tracking technologies

4. How We Use Your Information

We use your information for the following purposes:

• Service Delivery: To provide and maintain our MLS listing services
• Payment Processing: To process your payments and prevent fraud
• MLS Listing: To create and publish your property listing on the MLS and syndicated portals
• Communication: To send you service updates, confirmations, and customer support responses
• Marketing: To send you promotional materials and offers (with your consent)
• Analytics: To understand how users interact with our website and improve our services
• Legal Compliance: To comply with legal obligations and protect our rights
• Fair Housing Compliance: To automatically screen listing descriptions for potential Fair Housing Act violations and prevent discriminatory language
• Address Validation: To validate and standardize property addresses for accurate MLS submission
• Document Management: To process electronic signatures and maintain transaction records as required by OREC

5. How We Share Your Information

We may share your information with the following parties:

5.1 MLS and Real Estate Portals

Your property listing information, including photos and contact details, will be shared with the applicable MLS (MLSOK or MLS Technology Inc) and syndicated to real estate portals such as Zillow, Realtor.com, and others for the purpose of marketing your property.

5.2 Service Providers

We work with third-party service providers who help us operate our business. These providers have access to your information only to perform specific tasks on our behalf:

• Payment Processing: Stripe for secure payment processing (PCI-DSS compliant)
• Data Hosting: Supabase (Supabase, Inc.) for secure PostgreSQL-based cloud database hosting with enterprise-grade security
• Electronic Signatures: DocuSeal for electronic signature processing and document storage in accordance with E-SIGN Act requirements
• Address Validation: Smarty Streets (Smarty, LLC) for address validation and standardization to ensure accurate MLS submission
• Email Services: Email service providers for transactional and marketing communications
• Analytics: Analytics services to understand user behavior and improve our platform

5.3 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas, OREC audits).

5.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

6. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. Cookies are small data files stored on your device that help us:

• Remember your preferences and settings
• Understand how you use our website
• Provide personalized content and advertising
• Improve website performance and functionality

You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our website.

7. Data Security

We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• SSL/TLS encryption for data transmission
• Secure payment processing through PCI-compliant providers
• Enterprise-grade cloud database security (Supabase)
• Regular security assessments and updates
• Restricted access to personal information
• Secure document storage with audit trails

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

8. Data Retention

8.1 OREC Required Retention (5 Years)

As a licensed Oklahoma real estate brokerage, Oklahomey is required by the Oklahoma Real Estate Commission (OREC) to retain transaction records for a minimum of 5 years. This includes:

• Listing agreements and property information
• Disclosure forms and documents
• Communications related to transactions
• Document signatures and modifications (audit trail)
• Payment records and receipts
• MLS submission records

8.2 General Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes described in this Privacy Policy. After your listing expires or your account is closed, we will retain information as follows:

• Transaction Records: Minimum 5 years (OREC requirement)
• Financial Records: 7 years (recommended for tax purposes)
• Legal/Compliance Records: As required by applicable laws
• Marketing Data: Until you opt-out or request deletion

Property listing information may remain on third-party sites (MLS, Zillow, etc.) according to their retention policies, which are beyond our control.

10. Your Privacy Rights

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to OREC retention requirements and other legal obligations)
• Opt-Out: Unsubscribe from marketing communications at any time
• Data Portability: Request your data in a structured, machine-readable format

Important Note: Due to OREC's 5-year record retention requirement, we cannot delete transaction-related records (listing agreements, disclosures, signatures) until the retention period expires. We can, however, anonymize your personal information where legally permissible.

To exercise these rights, please contact us at info@oklahomey.com or call (918) 973-2727.

11. Third-Party Websites and Services

Our website may contain links to third-party websites, including real estate portals where your listing appears. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party sites you visit.

12. Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

13. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information is collected, used, shared, or sold
• Right to delete personal information (subject to OREC retention requirements)
• Right to opt-out of the sale of personal information (we do not sell personal information)
• Right to non-discrimination for exercising your CCPA rights

To exercise your California privacy rights, contact us at info@oklahomey.com.

14. International Users

Our services are primarily intended for users in Oklahoma, United States. If you access our services from outside the United States, your information will be transferred to and processed in the United States. By using our services, you consent to the transfer and processing of your information in the United States.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on our website and updating the "Last Updated" date and version number.

Material changes will be communicated via email to active users. We encourage you to review this Privacy Policy periodically. A complete version history is maintained in our Legal Document Version History.

16. Contact Us

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us:

• Brokerage: Oklahomey
• Managing Broker: Stephanie Robesky
• OREC License: #212187
• Email: info@oklahomey.com
• Phone: (918) 973-2727

We will respond to your inquiries within a reasonable timeframe (typically within 2-3 business days).